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Introducing Open Studio Scheduling

In the realm of artistic expression and creative endeavors, studios serve as the sanctuaries where ideas flourish and artistic visions come to life. However, managing these spaces efficiently has often been a challenge, with many studios relying on outdated methods such as spreadsheets or pen-and-paper systems.

How its done today

Traditionally, coordinating studio schedules involved a labyrinth of spreadsheets or manual logs. Imagine stacks of paper littered with penciled names and eraser smudges, a headache-inducing maze of availability, conflicts, and last-minute changes. The inefficiency inherent in these methods often led to double bookings, missed opportunities, and frustrated artists.

Wheel and equipment reservations are labor-intensive to manage. But Classly allows members to see when things are booked and then reserve time slots on their own. Updating this list is easy, too.

Manage studio time with Classly

Classly’s OpenStudio Scheduling feature sweeps away these antiquated systems with a digital platform designed specifically to cater to the needs of creative spaces. By harnessing the power of technology, this feature provides a user-friendly interface that simplifies the process of scheduling studio time, empowering both administrators and artists.

At its core, the OpenStudio feature allows for seamless booking and management of studio spaces. Artists can easily view availability, reserve slots, and even cancel or modify bookings as needed, all with a few clicks. The intuitive interface displays real-time updates, ensuring everyone stays on the same page without the confusion of outdated schedules or conflicting information.

Open Studio Calendar

The system minimizes errors and eliminates the hassle of manual entry. Forget about deciphering illegible handwriting or dealing with spreadsheet formulas gone awry. With Classly’s Open Studio Scheduling, accuracy is paramount, reducing the risk of misunderstandings or misplaced reservations.

The benefits extend beyond just convenience. By streamlining the scheduling process, artists can focus more on their craft and less on administrative tasks. It fosters a smoother workflow, encouraging creativity to flow unhindered. Administrators also gain a comprehensive overview of studio usage, enabling them to optimize resources and identify trends for better planning.

Issue OpenStudio credits

One standout aspect of Classly’s OpenStudio Scheduling lies in its integration of membership renewals and open studio credits. Typically, renewing memberships and managing open studio credits were separate, labor-intensive tasks. As members renew their subscriptions, the system automatically allocates open studio credits, eliminating the need for manual credit issuance. Credit allocations for each membership plan is configurable by administrators, saving valuable time and enhancing the member experience by simplifying access to studio sessions.

Open Studio Credits

Manage member credits

With Classly, administrators can seamlessly check available member credits, issue new credits or deduct credits. This makes it incredibly easy to keep track of credits issued from memberships as you can view a complete histroy of credits and debits on an account.

Open Studio Member Accounts

Features for members

Members can conveniently check open studio availability in real-time and book slots that align with their schedules. Simultaneously, studio managers have a comprehensive overview of bookings and occupancy, allowing them to optimize studio utilization efficiently.

Open Studio Member Reservation

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Closing thoughts

Classly’s OpenStudio Scheduling feature marks a pivotal moment in the management of creative spaces. By bidding farewell to the cumbersome era of spreadsheets and pen-and-paper systems, this tool paves the way for a more streamlined, error-free, and artist-friendly approach to studio scheduling. As the creative community embraces this digital evolution, the future of artistic expression is poised to reach new heights of efficiency and collaboration.